Sunday, October 5, 2008

Tips to lure End Users to your SharePoint Portal

A lot of companies are already in possession of SharePoint, but I noticed that not every portal is equally popular. There are intranet / extranet solution who are barely used. It's a pity that they not take care of such a powerful product.

Below a few tips to bring life in your SharePoint Portal:
  • Optimize the information architecture of your site.
  • Analyze the needs of the users: It is important to have a general idea of the different types of users who will be accessing the portal.
  • One of the nice things about SharePoint is that it's relatively intuitive; you don't have to do a lot of training. In my opinion, this statement is not completely true. SharePoint is only partly intuitive if you are quite familiar with computers. SharePoint training for End Users is a must - Only then they will see the usefulness of SharePoint.
  • Don't ignore the look & feel. End users like to work in a neat environment.
  • Make your SharePoint implementation more user-friendly.
  • Make use of Web 2.0 elements like videos, wikis, RSS Feeds, weblogs, podcasts, ...
  • Add some cool features like quiz , document rating, polling webpart, ...
  • Make use of My Sites. It's always fun to play "Rate the picture" with some collegues.
  • Make sure the search engine is easy to use (cfr. Google). You can also extend the OOTB search functionality with faceted search, federated search or others.
  • Make use of statistic tools to monitor the usage of the portal (Site Usage Report, CardioLog, ...)


SharePoint Reporting, SharePoint Usage Reports said...

Great article and great tips!

I was really glad to see your recommendation on CardioLog for SharePoint Usage reports...

Many thanks!


Nick Kharchenko said...

I can recommend MAPILab Statistics for SharePoint for tracking usage statistics of your SharePoint implementation. Integration with Active Directory, deeply detailed reports, reports on search, support of any topology.